Standard meeting template for remote sessions (via Zoom Webinar)

Using Zoom to conduct board meetings for the foreseeable future? This template will make it easy to invite the public to your remote meetings.

Last updated: November 2024

We’ll also cover how to use the “Remote Meeting” section in your Meetings pages.

Template

You can add the following to each meeting page you create in your Meetings dashboard:

Our board meetings will be held remotely via Zoom. You can join on your computer and/or call in. If you would like to join via computer, please download the Zoom Client for Meetings in advance.

Join via computer at [ INSERT SPECIFIC WEBINAR LINK HERE BEFORE SAVING THIS PAGE ]

If you are unable to join via computer, or do not have speakers or a microphone on your computer, you can dial in for audio. Call (669) 900-6833 or (646) 558-8656 and enter ID [ INSERT UNIQUE ID HERE BEFORE SAVING THIS PAGE ]

Note that the public will be muted by default. If you would like to speak during the public comment portion of the meeting, you have the following options:

Online - raise your hand, or use the Q&A or Chat panel to submit your comments.

Phone - press *9 to raise your hand, *6 to send a request to be unmuted to submit comments.

Public engagement is important to us, and meeting remotely is a new process. We appreciate everyone’s understanding as we figure this out together.

Using the “Remote Meeting” option on your Meeting page is a great way to share a virtual meeting link easily and invite your entire community!

1. To add a remote meeting, navigate to any Meeting page and click on the “Add remote meeting” button. Streamline supports Zoom, Teams, GotoMeeting, and more!
2. For this example, we will use Zoom. Here is how I would retrieve the Zoom Invitation to copy/paste into the Meetings page. For others, please visit their respective support pages, here are a couple of articles below from other remote meeting software on how to retrieve an invitation:
   1. Remote Meeting Software help articles:
      1. Zoom
      2. Goto Meeting
      3. Teams
3. Make sure to paste your entire meeting invitation to this section here.
4. Here’s how the Template & “Remote Meeting Link” looks like on the page
5. When you click on the “Join Remote Meeting” link, a popup appears that easily lays out the different options to join the remote meeting. Streamline automatically makes it easy for your community members to download the Meeting software if they don’t have it as well. They also have the option to open the meeting software, join the meeting via telephone, or dial depending on your location.